Features Matrix

Below is an extensive list of features included in each Workstaff plan.

Main features

Feature	Pro Plan	Max plan
Project-based scheduling	✅	✅
Open shifts / offers	✅	✅
Staff database management	✅	✅
Staff invitations	✅	✅
Staff ratings	✅	✅
Messaging / Chat	✅	✅
Broadcasts	✅	✅
Mobile application for staff	✅	✅
Mobile application for managers		✅
Custom Fields for staff profiles	✅	✅
Budget and financial reports		✅
Clients management		✅
Departments		✅
Basic Compensation	Add-on	✅
Time Tracking / Timesheets	Add-on	✅
Clock in/out with reminders	Add-on	✅
Realtime staff presence	Add-on	✅
Receive photos from staff in the field	Add-on	Add-on
Advanced Compensation (Premiums/Differentials)	Add-on	Add-on
Integrated invoicing for contractors	Add-on	Add-on
Payroll / Pay run	Add-on	Add-on
Client Portal	Add-on	Add-on

Staff database management

Feature	Pro Plan	Max Plan
Invite / Add staff	✅	✅
Search, sort and filter database	✅	✅
Active/Inactive profiles	✅	✅
Location	✅	✅
Star Rating	✅	✅
Skills	✅	✅
Tagging	✅	✅
Download staff database	✅	✅
Placeholder profiles (without mobile app)	✅	✅
Custom Fields	✅	✅
Show calendar & work history	✅	✅
Manage availabilities	✅	✅
Organize by department		✅
🔥 Disciplinary Warnings (ex: no shows)		✅
Onboarding management	Add-on	Add-on
Onboarding via Google Forms integration	Add-on	Add-on
🔥 Send document requests directly to staff	Add-on	Add-on
🔥 Keep important staff documents	Add-on	Add-on

Scheduling

Feature	Pro Plan	Max Plan
Project-based scheduling	✅	✅
Complex project segmentation	✅	✅
Specify location for projects	✅	✅
Recurring / ongoing / weekly schedules	✅	✅
Draft schedule changes	✅	✅
Clone / repeat shifts	✅	✅
Clone / repeat schedules and booked staff	✅	✅
Global calendar view per day, week and month	✅	✅
View & Manage staff availability	✅	✅
Ask staff for schedule confirmation via push notification	✅	✅
Double-confirmations / Re-confirmations	✅	✅
View confirmation status of shifts	✅	✅
Schedule Unpaid breaks / pauses	✅	✅
Schedule travel time	✅	✅
Detailed / fine-grained work schedules	✅	✅
Mark role / position as filled	✅	✅
Double-booking protection	✅	✅
Print weekly schedules / Share as PDF	✅	✅
Share notes with team	✅	✅
Share documents with team	✅	✅
Magic fill: Intelligent automatic filling of shifts	✅	✅
Associate projects to clients	Add-on	✅

Open shifts / Offers

Feature	Pro Plan	Max Plan
Publish work opportunities to staff database based on skills and distance	✅	✅
Publish work opportunities to specific staff	✅	✅
See who opened/consulted offers	✅	✅
See who declined offers	✅	✅
Review & select applicants	✅	✅
Push and email notifications to staff of work opportunities	✅	✅
Urgent offers		✅
First Come, First Served offers		✅

Compensation

Feature	Pro Plan	Max Plan
Per hour or per shift compensation	Add-on	✅
Volunteering	Add-on	✅
Paid travel time	Add-on	✅
Compensation conditions per role and per shift	Add-on	✅
Default pay rates for all staff	Add-on	✅
Default pay rates per skill	Add-on	✅
Scheduled base pay rate changes / history on worker profiles	Add-on	✅
Different base pay rates per skill on worker profiles	Add-on	✅
Compensate overtime	Add-on	✅
Amount per travel hour premiums	Add-on	Add-on
Amount per work hour premiums	Add-on	Add-on
Amount per shift premiums	Add-on	Add-on
Percent of base wage premiums	Add-on	Add-on
Automatic premiums based on time range	Add-on	Add-on
Automatic premiums based on days of week	Add-on	Add-on
Automatic premiums based on skills	Add-on	Add-on
Automatic premiums based on custom field values	Add-on	Add-on
Automatic premiums based on employment status	Add-on	Add-on
Automatic premiums based on team lead	Add-on	Add-on

Time Tracking

Feature	Pro Plan	Max Plan
View staff schedule	✅	✅
Track work times, travel times and unpaid pauses	Add-on	✅
Track and identify overtime	Add-on	✅
Clock in/out with QR Code	Add-on	✅
Enforce clock in/out via QR code	Add-on	✅
Geolocated clock in/out	Add-on	✅
Team leads can track time (clock in/out) of colleagues	Add-on	✅
Team leads can submit timesheets on behalf of colleagues	Add-on	✅
Team leads can review hours submitted by colleagues	Add-on	✅
Timesheet approval	Add-on	✅
Timesheet corrections	Add-on	✅
Trust verifications	Add-on	✅
Download summarized timesheet data	Add-on	✅
Download detailed timesheet data	Add-on	✅
Enforce clock in / out via team leads	Add-on	✅
🔥 No shows / Absence tracking	Add-on	✅

Invoicing

Feature	Pro Plan	Max Plan
Contractors can create and submit invoices via mobile app	Add-on	Add-on
Invoices can only be submitted once timesheets are approved	Add-on	Add-on
Automatic invoice lines reconciliation	Add-on	Add-on
Mark invoice as approved	Add-on	Add-on
Mark invoice as paid	Add-on	Add-on
Download and print invoice	Add-on	Add-on

Payroll / Pay Run

Feature	Pro Plan	Max Plan
Consolidate earnings for employees and contractors within pay periods	Add-on	Add-on
Weekly (52/year) and Bi-Weekly (26/year) pay periods	Add-on	Add-on
Daily and weekly work hours summary per staff	Add-on	Add-on
Overtime; Compensate hours worked in overtime	Add-on	Add-on
Detection of non-approved hours	Add-on	Add-on
Detection of unprocessed shifts	Add-on	Add-on
Detection of schedule and compensation changes	Add-on	Add-on
Prevention of changes after a stub has been marked as processed	Add-on	Add-on
Download detailed earnings data to Excel/CSV	Add-on	Add-on

Messaging

Feature	Pro Plan	Max Plan
Integrated two-way chat messaging	✅	✅
1-1 chats	✅	✅
Team chats	✅	✅
Rich text (formatting) and links in messages	✅	✅
Close / end conversation	✅	✅
One-way Broadcasts	✅	✅

Mobile App

Feature	Pro Plan	Max Plan
Manage profile (contact info, picture, skills, work experience, etc.)	✅	✅
Change contact information	✅	✅
View work schedule and agenda	✅	✅
Manage detailed availability	✅	✅
View work opportunities (open shifts)	✅	✅
Submit application to opportunities	✅	✅
Confirm work schedules	✅	✅
Request cancellations	✅	✅
View shift and schedule details	✅	✅
View team / colleagues on shifts	✅	✅
View shared documents	✅	✅
Chat with employer	✅	✅
Team chat	✅	✅
Receive push notifications	✅	✅
Manage notifications preferences	✅	✅
View colleague contact information	✅	✅
Clock in/out	Add-on	✅
Clock in/out by team leads	Add-on	✅
Clock in/out with QR Code	Add-on	✅
Submit timesheet	Add-on	✅
Submit timesheet for colleagues	Add-on	✅
Create and submit invoices from approved timesheets (contractors)	Add-on	Add-on
Download and print submitted invoices (contractors)	Add-on	Add-on

Notifications

Feature	Channels	Pro Plan	Max Plan
New offers notification	✉️ 📱	✅	✅
New booking notification	✉️ 📱	✅	✅
Schedule change notification	✉️ 📱	✅	✅
Booking cancelled notification	✉️ 📱	✅	✅
New chat message notification	✉️ 📱	✅	✅
New broadcast message notification	✉️ 📱	✅	✅
Cancellation requested notification	✉️	✅	✅
Clock in reminder notification	📱️	Add-on	✅
New disciplinary warning notification	✉️ 📱		✅

Settings & Customization

Feature	Pro Plan	Max Plan
Custom logo and company info	✅	✅
Custom first day of week	✅	✅
Multiple timezones support	✅	✅
Customize skills / roles and set colors	✅	✅
Customize tags for staff profiles	✅	✅
Custom fields for staff profiles	✅	✅
Departments		✅
Premiums	Add-on	Add-on

Reporting

Feature	Pro Plan	Max Plan
Project budgets		✅
Actual costs		✅

Client Portal

Available as an add-on, the Workstaff Client Portal helps staffing organizations bring their clients closer with a dedicated and personalized online portal for sharing projects, photos and more.

Feature	Pro Plan	Max Plan
Share staffing projects (team, schedules, completion) with your clients	Add-on	Add-on
Share project photos with your clients	Add-on	Add-on
Share approved timesheets with your clients	Add-on	Add-on
Dedicated Web address for your portal, branded to your organization	Add-on	Add-on

Field Reports

The Field Reports feature help you collect structured feedback from your staff, ensuring better visibility and improved decision-making.

Feature	Pro Plan	Max Plan
Create customizable questionnaires	Add-on	Add-on
Tracking questionnaire responses by project	Add-on	Add-on
Download responses to Excel	Add-on	Add-on
Share answers with your clients on the Client Portal	Add-on	Add-on

Addons

These addons currently need to be enabled for your account by our Customer Success team on request - let us know if you're interested in trying them out.

Feature	Pro Plan	Max Plan
Transaction Pro (Quickbooks data export for Bills) - available with the Payroll add-on	✅	✅